Tips for Choosing the Perfect Wedding Vendors

‍When it comes to planning an event, there are many vendors to consider. Whether you’re looking to hire a caterer, a DJ, or any other type of vendor, you need to make sure you’re selecting the right one. Vetting vendors may seem like a daunting task, but it’s an essential part of the event planning process. Here, we’ll cover some of the best tips for vetting different vendors and what to look out for when it comes to each type.

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1. Make a List, Check it Twice

The first step in vetting vendors is to create a list of potential vendors. A great place to start is by asking friends and family for recommendations. You can also use online resources such as review sites, blogs, and social media to find vendors. Once you have a list of potential vendors, it’s time to start researching them.

When vetting vendors, you’ll want to make sure that they are experienced and have a good reputation. Start by checking their website and reading any customer reviews or testimonials. You should also contact the vendor directly to get a better understanding of their services and to get a feel for their customer service.

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2. How to Choose Music Vendors

When it comes to music vendors, you’ll want to make sure that they have the type of music you’re looking for. It’s also important to ask about their sound equipment and whether or not they have backup equipment in case of any technical issues. Additionally, you’ll want to make sure that they have a contract outlining the terms of their services.

When it comes to selecting music vendors for your wedding, it’s important to think about the type of music you want to hear and the amount of money you’re willing to spend. First, you should decide what type of music you want your wedding to have. Do you prefer classic songs, or would you like to have more contemporary music? Then, create a list of potential vendors and research their services. Look at online reviews and speak to people who have hired them in the past.

Before making a decision, it’s also important to consider how much you’re willing to spend on music vendors. Ask each vendor for a list of services and a price quote. Compare the prices and services to find the best value. Additionally, make sure you read the contract carefully before signing. Make sure you understand all the details, such as what type of music will be provided, the duration of the performance, and the cost of additional services. With careful consideration and research, you can find the perfect music vendor for your wedding.

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3. How to Choose Catering Vendors

When it comes to catering vendors, you’ll want to make sure that they’re certified and that they have a good reputation. Ask them for references and read any reviews or testimonials to get an understanding of their services. You’ll also want to make sure that they have the necessary licenses and permits to legally serve food at your event. Finally, be sure to ask about their menu options and if they offer any special dietary options.

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4. How to Choose Wedding Planners, Photographers & Videographers

When it comes to other types of vendors, such as photographers, videographers, and event planners, you’ll want to make sure that they have the necessary experience and that they have a good portfolio of past work. Ask for references and read any reviews or testimonials to get an understanding of their services. Additionally, you’ll want to make sure that they have a contract outlining the terms of their services.

Finally, you’ll want to make sure that you have a clear understanding of the cost of each vendor’s services. Ask for itemized pricing and make sure that you understand all of the terms of the contract. Additionally, you’ll want to make sure that you have a payment agreement in place and that all payments are made in a timely manner.

Vetting vendors is an essential part of the event planning process. By following these tips, you can ensure that you’re selecting the best vendors for your event. With the right vendors in place, your event is sure to be a success!

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5. What Vendors Do you Tip at a Wedding? 

When it comes to tipping your wedding vendors, it really depends on the situation. In some areas, it is customary to tip vendors that deliver and/or set up your wedding cake, flowers, tent, or larger rentals. This is especially true if they went above and beyond with their service. If they made your life easier by taking a lot of the leg work off your plate, it may be appropriate to tip them for their excellent service. On the other hand, if the vendor was unorganized or made you do a lot of work, it wouldn't be necessary to leave a tip. If they didn't save you any time or energy, you don't need to feel obligated to leave a tip. Ultimately, the decision of whether or not to tip your wedding vendors is up to you.

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6. How Much Should you Tip Your Wedding Vendors?

If your vendor went above and beyond, or saved you time by taking items off your plate then tipping 10%-20% on services fees (fees related to labour) would be appropriate.

If you felt like your vendor provided excellent service and went the extra mile, then it's likely appropriate to show your appreciation with a tip. Tipping on top of the value of equipment rental or a venue rental might be a little too generous, for example. Instead tip on the great services you received - the staffing, musicians, planners, coordinators, or other labour fees that demonstrated care and attention to detail.

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7. How to Negotiate a Discount With Your Wedding Vendors?

When negotiating with vendors, it is important to be honest, open and upfront. Start by presenting your budget and your expectations, and then ask the vendor what they can do to help you meet your needs. You can also explain that you have a limited budget, and that you are looking for a discount. It is important to emphasize that you value the vendor's time and effort and that the discount is not a reflection of your opinion of the vendor's services.

Most vendors are open to a discount, especially if there is an exchange of value. For example, if you are able to make a quick decision and agree to move to contract quickly, that could be worth a price discount. You could also offer to recommend the vendor to the internal events team at your place of work for future opportunities. In either case, it is important to be clear about your expectations and the discount you are looking for. Be sure to ask if the vendor can meet your needs while providing the discount you are looking for. And, don’t forget to thank them for their time and consideration. This will show that you value the vendor's services and that you are interested in a long-term relationship.

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8. How St. Royal Can Help

If you're looking for help creating a unique and special music experience with a live band, DJ or any live musicians for your event or wedding, we've got you covered! Our team of experienced and talented event professionals will work with you to craft the perfect atmosphere for your special day.

You can easily vet our services and reputation by checking out some of our client reviews and testimonials.

Contact us today to discuss your wedding music needs and let us make your special day even more amazing! 🎶🎷

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‍Happy planning!

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Cover photo courtesy of our friends at Mango Studios! Check them out and tell them we sent you!

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-Andrew

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‍ABOUT ST. ROYAL

St. Royal is the creative force behind hundreds of memorable events across North America. Founded by a former professional musician, Andrew St. Royal, St. Royal has produced music experiences for events and celebrations, including weddings, corporate & holiday parties. St. Royal also manages ongoing music programs at hotels, restaurants and trendy hospitality establishments.

St. Royal offers the best of local talent in the major event hubs in The US and Canada, including Miami, LA, SanFrancisco, New York, Dallas, Chicago, Toronto, Montreal, Vancouver, and more. With a commitment to lightning-fast communication and an exceptional reputation, they create a bespoke experience tailored to the needs of their clients.

‍With over 300+ 5-star reviews on Google, the testimonials speak for themselves.

At St. Royal, their mission is to provide the best wedding bands, wedding music, and more - all with a playful, fun, and professional style. Their blogs are informative, factual, authentic, and above all, from a team of experience music industry and event industry professionals."

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‍ABOUT THE AUTHOR

Andrew St. Royal is a former professional musician and the founder and creative director of St. Royal. Andrew has played in integral part in thousands of events - as a musician, music designer and event producer.

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